Temporary Accommodation - Support Services and Property Management - AWARD

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide a support service for individuals and families living in temporary accommodation.

The Service will comprise of accommodation based and non-accommodation based (floating) support services.

Currently support is delivered to approximately 45 households, with varying degrees of support need and frequency of visits.

In addition to the support element, the Council also requires a property management service for some of its furnished temporary accommodation.

The Service will comprise of the management of approximately 45 units of accommodation, however this number may vary over the life of the contract.

The Service consists of these two elements under three Lot options: • Lot 1 ('contract 1'): Accommodation based support & non-accommodation based (floating) support; • Lot 2 ('contract 2'): Property management; • Lot 3: Combined bid for both lot 1 & 2 Services are currently delivered under a single contract.

A key driver for separating these elements is to allow greater flexibility for the support element and make best use of available resources.

It also opens up the market to other potential bidders who may only be in the position to deliver services under one lot.

Additionally the council are reviewing options to bring the property management element in-house.

The Council will be undertaking an assessment in parallel with invitations and assessment of bids secured from the market via this procurement process.

Providers can bid for lots one and/or two as separate bids.

Providers are also able to submit a combined lot bid (lot 3) which clearly identifies the additional benefits and added value that would be achieved through contracting with a single supplier.

The council reserves the right to award one or any combination of lots, or indeed not to award contracts in respect to any of the available lots.

The council is targeting to have awarded both contracts on 1 Mar 2022 to allow for service commencement on 1 Jun 2022.

The contracts will be let for an initial term of 3 years which may then run for a further 5 years in increments set by the Council to a total maximum term of 8 years, subject to performance and at the sole option of the Council.

The estimated total value of the contracts for both lots is £900,000 over the initial term based on the total available budget. - The estimated value of the contract 1 is IRO £150,000 - £200,000 per annum, between £1,200,000 - £1,600,000 over the maximum term of 8 years. - The estimated value of contract 2 is IRO of £75,000 - £100,000 per annum, £600,000 - £800,000 over the maximum term of 8 years.

The annual value of both contracts may vary over the initial term due to fluctuation in demand.

An open book costing model will be used alongside the contract to agree any variations over the term.