Pay and Display Parking Machines

This is a contract result notice, not an open opportunity. Details from the official award data.

Reading Borough Council (RBC) is inviting tenders from suitably qualified suppliers for the provision pay and display parking machines across RBC's on-street and off-street parking locations.

The contract will include: - Installation and commissioning of machines - Maintenance of machines - Servicing and repair of machines - Processing of transactions and transaction data - Removal of replaced machines RBC is currently reviewing its existing estate of pay and display machines and is aiming to rationalise its assets.

As a result, the contract is expected to include in the region of 75 pay and display machines, reduced from approximately 155 pay and display machines.

It should be noted that the final number of pay and display machines provided through this contract may change depending on the outcome of the parking estate review.

The contract may also include for the removal and disposal of any machines to be removed from the estate entirely.

This opportunity is offered of 2 Lots, to allow for pricing to be submitted on a lease and/or option basis.

RBC reserves the right to award to one Lot only (e.g. to purchase or lease all machines), or to both Lots (e.g. to purchase some machines and lease others).

Suppliers should note that the terms and conditions require any leased machines to be offered to RBC for purchase at the end of the contract.

The pay and display parking machine will be located at on-street locations and across 11 surface car parks within the borough.

Please note that the 2 multi-storey car parks operated by RBC are not included for within the tender.

RBC's existing pay and display machines currently use 3G technology to transmit data.

The 3G network is due to be switched off at the end of 2024/early 2025.

Maintaining pay and display parking provisions across the borough is key for RBC and therefore suppliers will be required to mobilise quickly in order to prevent any break in service.

To avoid any disruption over the Christmas period, installation is expected in early 2025, completed by 28th February 2025.

The specification is based on the supply of new pay and display parking machines, however, variant bids will be accepted on the basis that refurbished pay and display machines are supplied.

A variant bid on this basis will only be accepted if it accompanies a standard bid and must meet the full requirements of the specification.

Details in respect of variant bids can be found within Section 14 of the Invitation to Tender.

Below is the outline procurement timetable that this tender will follow.

Please note, following the publication of a Prior Information Notice on the Find a Tender Service on 3rd September 2024(reference 2024/S 000-028023), the tender period has been reduced to a minimum of 15 days, in accordance with Regulation 27 (4) of the Public Contract Regulations, 2015.

Procurement Timetable: - Publication of Contract ...