The procurement contact named on the official notice.

All procurement documents are available electronically via the SE Shared Services e-Sourcing Portal (In-Tend). Suppliers must submit their responses electronically through the Portal by the stated deadline. Submissions submitted by email, post or any other means will not be accepted. Suppliers are responsible for ensuring that their submission is complete and successfully uploaded before the submission deadline. The Authority recommends allowing sufficient time to upload documents, particularly where large files are involved. Late submissions will only be considered where the Authority is satisfied that exceptional circumstances, such as a demonstrable technical failure of the e-Sourcing Portal, have prevented timely submission. All requests for clarification must be submitted via the messaging facility within the e-Sourcing Portal by the published clarification deadline. Responses to clarification questions will be issued through the Portal and, where appropriate, shared with all participating suppliers to ensure transparency and equal treatment. https://in-tendhost.co.uk/sesharedservices/aspx/Home

The submission route named on the official notice.

Guildford Borough Council and Waverley Borough Council are seeking to appoint a suitably qualified and experienced Clerk of Works Consultant to provide independent quality assurance, site inspection and construction monitoring services across a diverse portfolio of housing, regeneration and capital projects.

The procurement is being undertaken using a two-stage Competitive Flexible Procedure under the Procurement Act 2023, comprising a scored Procurement Specific Questionnaire (PSQ) followed by an Invitation to Tender (ITT) for shortlisted suppliers.

The successful Consultant will be appointed to a single-supplier call-off contract for an initial period of four years.

Individual commissions will be instructed on a project-by-project basis, with the scope, duration and level of service tailored to the specific requirements of each call-off.

Services will include independent inspections of construction works, monitoring workmanship and compliance with contract requirements, identifying defects and quality risks, reporting findings to the Councils, and supporting the successful delivery of projects through proactive quality assurance and collaborative working with project teams.

Projects are expected to include new build housing, affordable housing, estate regeneration, refurbishment and planned maintenance, retrofit and decarbonisation programmes, building safety works and other capital improvement projects across Guildford and Waverley Borough Councils.

The estimated maximum contract value is £450,000 (excluding VAT); however, no guarantee is given regarding the volume or value of work commissioned under the contract.